Shut a Company

Shut a company means to unload it. It does not mean that you have deleted it. Simply select it again to load and work on it again. Double-click the button [ALT][F1]:Shut Cmp or press [ALT]+F1 and select the company you want to shut.

Alter a Company

You can modify, at any time, any information given whilst creating the company.

At the Gateway of Tally

[ALT]+F3 —> Alter

The menu below gives options relating to company information. This includes Alter.

Delete a Company

In order to delete a company, you have to load the same first and then using Alt+F3, proceed to the Company Information menu. Click on Alter and reselect the company and use Alt+D to delete. Tally will prompt for a confirmation on deleting the company.

Note: In case passwords are used to log into the company, only the administrator has access to delete.

** With adequate security (that is, owner level security), you could select to alter a company (Gateway of Tally —> Alt+F3 (Company Info) —> Alter —> select company to alter), and then press Alt+D (delete) to remove the company from the hard disk. Take care, however, that this process cannot be reversed, and all files and directories associated with the company would be permanently removed.

The option Create Group Company is not active when only one company is currently loaded. For this option to be used, more than one company should have been loaded.

Activate Company Features [F11]

The different features of a company can be selected or modified by F11 button. This button is available in almost all screens of Tally as you might wish to modify it as your requirements change. The Company Features screen is reproduced below:-

Unlike Configuration [F12], Company Features is specific to the current company only. Therefore, each company may have different features active. For example, a company in your group may need multi-currency whereas another company may not. Configuration options, on the other hand, affect all companies maintained in the same DATA directory and setting configuration for one company will affect other companies in that data directory.

Please note that certain features like multi-currency and multi-locations, once set to Yes, cannot be modified if the feature has been used. However, other features like Cost Centres and Bill-wise details can be modified even if they are used. If you reset the option after having used the feature in transactions, it is advisable to rewrite the company by using [CTRL+[ALT]+[R]. Note:

The two features - Cost centres and Bill-wise details- must be activated here for them to be available for ledger accounts. Each ledger account can then individually be set for the feature as required. For example, the options will become available for both 'A & Co' (a Debtor A/c) and 'Rent' (an Indirect Expenses A/c). You would want Bill-wise details but not Cost Centres for A & Co and vice-versa for Rent. Further details on these features are mentioned under Ledger.

Operations Configuration

Before starting work on the company, it is advisable to configure it by pressing F12 button at the end of the button bar, which will bring up the following screen:

General

This has already been configured by you under Country Specific Configuration before creating the company. It caters to country specific requirements.

Numeric Symbols

This enables you to set the number styles. Defaults are also given. You may change them by overwriting. For example change negative sign from (-) to only ().

Accts/Inv Info Configuration

This gives control over what details should appear in the masters over and above those provided as default. This is available in the Accounts and Inventory Master screens through the F12 button and can be modified according to the needs at any time.

These have been discussed in detail in the relevant master's chapters